STEP 1. Proposal and Budget Development
Request a meeting with our Proposal Coordinator Christina Rodriguez. Christina will discuss your proposal plans and develop a timeline with due dates for various proposal components. Since there is usually a short turnaround time, it is imperative that you follow the timeline and submit required items by the due date. Because of the time required to set up contractual arrangements, the specifications for subcontracts must be pinned down very early in the process.
In general, funding agencies dictate the application package required for submission. While some agencies still accept paper applications, others, such as NIH, are now requiring electronic submissions. In general, researchers should follow instructions provided in the Request for Application (RFA) or Program Announcement (PA), as well as directions in the specific applications package. This often includes using specific fonts and font sizes and adhering to page limitations on research text, appendices, and biosketches.
Christina will also assist you in developing a budget for your proposed project. It is helpful to send a list of potential project personnel at the outset so she can have salary information readily available when you meet to develop the budget. It is also helpful to bring your proposed timeline and any other information that will be beneficial in developing your budget.
Christina and other HPDP staff will take care of many of the administrative tasks (such as filling out forms, routing, and packaging) so that you can focus on the various components of the research plan.
STEP 2. Decisions about Data Collection and Management
Request a meeting with Data Capture and Data Management staff. It is important to meet with them in the early stages of proposal development because data capture and data management activities need to be considered in the budget process. Types of issues to consider include scannable paper forms or web-based data collection, database management personnel, and file storage space.
Anne Cole, BA, and Byron Raines, MPH, administer the Center’s data collection services. Ms. Cole is familiar with all aspects of conducting clinical trials at multiple sites and has expertise in the design and administration of questionnaires, data management, and editing. Mr. Raines is responsible for providing technical assistance for web-based capture and transmission of data, data security, and performing automated daily back-ups of all study data and documents. Ms. Cole and Mr. Raines have extensive expertise with TELEform ® software and hardware used to optically scan data to create study datasets. HPDP is one of the few units on campus to offer this service. Center researchers have been pleased with TELEform® due to the speed of data entry and low error rate. We encourage you to meet with Ms. Cole to learn more about TELEform® and to consider whether your study would benefit from using this method of data collection. It is important to build this activity into the budget at the proposal stage.
Anne Cole: 966-6084; firstname.lastname@example.org
Byron Raines: 966-9781; email@example.com
STEP 3. Biosketches
Advise key personnel that staff from HPDP soon will request an updated biosketch. If there are consultants you would like listed as key personnel, please provide us with contact information.
STEP 4. Data Management and Analysis
Request a meeting with Ziya Gizlice, PhD, director of the Biostatistical Support Unit (BSU) to confer on issues related to research design and plans for data analysis. BSU staff are available to assist faculty investigators with the biostatistical aspects of their research from the proposal development stage through publication and dissemination. The BSU can help develop sections of the proposal that address study design, power analysis and sample size calculations, data management, and statistical analysis of data.
Contact: Ziya Gizlice: 966-6040; firstname.lastname@example.org